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BEFORE
the DRIVE
- Make sure
you have approval from Barbara Nolan from the BeTheMatch Registry
to run your drive. Please see "Be
the Match information on hosting a local drive" on www.carlstam.org/stemcelldrive.
- Schedule
your volunteer phone training with Barbara Nolan.
- Invite people
to your drive and promote your event! Please see "Flyer
you can use to invite people to your Chip Stam local drive"
on www.carlstam.org/stemcelldrive.
- Explain
why you are running your drive and what will happen when people
get there. They can:
- join the
donor registry by providing a cheek swab
- support
the cause by making a financial contribution ($25-100 suggested)
- both 1
and 2
- Have at
least four people helping at your drive if you expect to sign
up 30 or less; 6 if you expect to sign up to 60; 8 if you expect
to sign up more than 60.
- Bring a
laptop to access the www.carlstam.org/stemcelldrive
Web site for educational information or to electronically process
credit card donations through the "Give a Kit" link. If Internet
access is not available, be prepared to explain both the cheek-swabbing
process and what happens if someone is actually contacted to provide
peripheral blood stem cell or bone marrow donation. You may also
process cash or check contributions if you do not have online
access for credit cards. More information below...
- Have plenty
of pens on hand and flat surfaces for people to fill out their
paperwork. If flat surfaces are not available, consider bringing
a bunch of clip boards.
- Have a camera
to take pictures of your event for our Web site.
DURING
the DRIVE
- Set up
- one station/person
for handing out forms and answering questions
- one station
for prepping and feeding the kits to the station below
- one station
for receiving and checking filled out forms and providing the
kits
- one station
for collecting completed swab kits and making the "contribution
ask."
- Instruct
people to complete the medical form prior to providing them with
their cheek swabs.
- Remind people
there is an age restriction to join the donor registry. You must
between the ages of 18 and 60.
- Make sure
people sign the last page of the medical form!
- Put stickers
on the swabs as people are filling out the medical form to expedite
the registration process. Consider putting together a ¼ of the
kits prior to the start of the event to give you a head start.
- Make sure
to ask each participant if they would be willing to donate the
$25 that it costs to process each kit.
- Consider
bringing a receipt book to your drive. If you do not have one,
BeTheMatch can help process receipts after your event.
- Cash is
accepted (although it must be converted to check or money order
before it is sent in to the BeTheMatch Foundation).
- Credit cards
may be processed online through the "Give a Kit" button on www.carlstam.org/stemcelldrive.
- Checks should
be made payable to: BE THE MATCH FOUNDATION c/o Barbara Nolan
Be the Match 2 Summit Park Drive, Suite 210 Cleveland, OH 44131
MEMO LINE: CARLSTAM2010
AFTER
the DRIVE
- Return completed
kits, unused kits, checks/money collected, brochures, etc. via
FedEx to Barbara Nolan. She will supply you with a shipper and
a Fed Ex account return number prior to your event.
- Report your
results to Barbara Nolan and Claire Harbeck [izbeck at verizon
dot net], a former student of Chip's who is helping to coordinate
drive events.
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